Sharing notebooks

Some projects require input from several sources. Sharing a notebook is a convenient way of giving multiple users access to a single notebook. All users can make changes to cell data, and Quattro Pro records what each user enters in each cell.

Quattro Pro provides setup options to facilitate notebook sharing. For example, you can determine how notebook changes are updated, specify which changes will display in history during updates, and choose the number of days Quattro Pro keeps changes in its history.

If two users have a notebook open at the same time, a conflict arises if one user saves changes and the second user attempts to edit the data that has just been saved. You can resolve such conflicts when they arise.


To share a notebook

Wordperfect Quattro Pro btnbacktotopproc Sharing notebooks
1.
 
Click Tools Wordperfect Quattro Pro onestep Sharing notebooks Workgroup Wordperfect Quattro Pro onestep Sharing notebooks Sharing.
2.
 
Enable the Enable notebook sharing check box.
3.
 
In the Updating changes area, enable one of the following options:
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When saving the notebook — changes to the notebook update only when saved by a user.
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Every ## minutes — changes to the notebook are automatically updated at the specified interval.
If you want to specify how long changes are kept in history, enable the Keep change history for ## days check box and specify an interval. If you disable this check box, any changes you make are permanent and are not recorded in the change history.
4.
 
In the Resolving conflicts area, enable one of the following options:
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Ask me which changes to keep — Quattro Pro prompts you when a conflict has arisen between data you have entered in a cell and data previously entered (and saved) by another user during your session.
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Keep the changes being saved — Quattro Pro accepts the last changes saved when two users are using a notebook at the same time.

Wordperfect Quattro Pro note Sharing notebooks

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You should save the notebook in a shared folder that has full read and write access to allow other users to access the file.
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For information on stopping a review when starting Quattro Pro after a system failure, see “Using startup switches.”

To resolve a conflict in a shared notebook

Wordperfect Quattro Pro btnbacktotopproc Sharing notebooks
1.
 
In the Conflict resolution dialog box, note the conflicting data.
This dialog box automatically displays when a conflict occurs.
2.
 
Click one of the following:
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Accept mine — accepts your change
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Accept other — accepts the other user’s changes
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Keep original — reverts to the original cell data
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Accept all mine — accepts all of your changes, and rejects the other user’s
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Accept all other’s — accepts all changes previously made by another user

Wordperfect Quattro Pro tip Sharing notebooks

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If you want to specify that, in the event of a conflict, the changes made by the last user to save the notebook take precedence over any changes made and saved previously, click Tools Wordperfect Quattro Pro onestep Sharing notebooks Workgroup Wordperfect Quattro Pro onestep Sharing notebooks Sharing, and enable the Keep the changes being saved check box.

Sharing notebooks