Publishing to PDF
When you need to share files with others, you can publish them to PDF and preserve the typography, images, graphics, color, and formatting of the original file. In order to view the PDF file, the recipients of the file must have Adobe Reader or Corel WordPerfect Lightning installed on their computers.
You can also add file information, such as the author name or keywords, to the PDF file.
When you publish a spreadsheet to PDF, you can choose whether to publish the full notebook or only parts of the notebook, such as the current sheet. You can also choose which pages you want to publish.
In addition, you can create PDF files that are compatible with different versions of Adobe Acrobat and with the PDF/A standard,which is defined by the International Organization for Standardization (ISO). The purpose of the PDF/A standard is to ensure the reliable reproduction of files for long-term preservation. In other words, the PDF/A files that you create today will be readable for years to come. You can create PDF files that comply with the requirements of PDF/A-1b.
You can verify the compliance of a PDF file by creating a log file. The log file created for a PDF file contains details about what was done to the file to achieve compliance when the file was published. In addition, the log file lists all limitations and warnings.
To publish to PDF |  |
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1.
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Click File
 Publish to PDF. |
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2.
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Choose the drive and folder where you want to save the file.
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3.
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Type a filename in the File name box.
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4.
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From the PDF style list box, choose one of the following options:
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Commercial printing (Largest file size) — creates a high-quality PDF to send to a printer or digital copier
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PDF/A-1b (Level B compliance) — creates a standardized PDF file that ensures the long-term archiving of the content.
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Publishing online (Smallest file size) — creates a PDF suitable for online viewing, such as a document to be distributed by e-mail or displayed on the Web
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Publishing online and printing — creates a PDF suitable for viewing or printing on a laser or desktop printer
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5.
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Click Save.
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If you do not want the PDF file to open automatically after it is saved, disable the Open PDF after saving check box.
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To publish only parts of a spreadsheet to PDF | |
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Click File
Publish to PDF. |
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2.
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Click Settings.
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The Publish to PDF settings dialog box appears.
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3.
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In the Export range area, enable one of the following options:
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Notebook — publishes the notebook to PDF
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Selection — publishes the selected cells to PDF
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Current sheet — publishes the selected sheet to PDF
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To add file information to a PDF file | |
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Click File
Publish to PDF. |
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2.
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Click Settings.
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The Publish to PDF settings dialog box appears.
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3.
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Perform one or both tasks from the following table.
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To
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Do the following
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Add author information
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Type a name in the Author box.
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Add keywords
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Type keywords in the Keywords box.
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To change the PDF compatibility settings | |
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1.
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Click File
Publish to PDF. |
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2.
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Click Settings.
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The Publish to PDF settings dialog box appears.
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3.
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On the General page, choose a compatibility option from the Compatibility list box:
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Acrobat 3.0 (PDF 1.2) — creates a PDF file that is compatible with Adobe Acrobat 3.0
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Acrobat 4.0 (PDF 1.3) — creates a PDF file that is compatible with Adobe Acrobat 4.0
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Acrobat 5.0 (PDF 1.4) — creates a PDF file that is compatible with Adobe Acrobat 5.0.
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PDF/A-1b — creates a standardized PDF file that ensures the long-term archiving of the content.
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PDFs that have been saved with Acrobat 5.0 can be opened in later versions of Adobe Acrobat.
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To generate a log file | |
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Click File
Publish to PDF. |
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2.
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Click Settings.
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The Publish to PDF settings dialog box appears.
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3.
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Click the Advanced tab.
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4.
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Enable the Generated log file check box.
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If you want to change the location where the log file is stored, click Browse.
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